Students, teachers, and technical-administrative staff of the Pontifical Oriental Institute, the Pontifical Biblical Institute, and the Gregorian University can access the library and freely enjoy all the services offered, as established for each of those services.
People who can use the services of the Library, with the permission of the librarian:
Authorization for external users to use the library resources is annual and may be renewed.
By exception, daily permits may be granted for particular study requirements at the discretion of the Librarian.
A library ID card with photo and identification data will be provided for authorized annual admission.
The granting of the ID card is subject to the explicit acceptance of the library regulations and standards, to consent to the processing of personal data according to the rules in force and to the payment of the sum of EURO 20 for administrative costs. The loss of the card and its reissue incurs a cost of EURO 10.
When accessing the library, the user must certify his presence at the access control of the library with his own card issued by the library, the student secretariat of the Institute or the secretariats of the Pontifical Biblical Institute of the Gregorian University. The access control system checks the validity of the card and record attendance.
The Library is not accessed with:
These items must be left in the appropriate drawer units.
After having registered one’s presence, the user can request a storage locker near the entrance of the library. The user is responsible for keeping the keys that must be returned to the library staff before closing time. The loss of the keys involves a fine of Euro 20 for the replacement of the lock.
One can also use his own laptop for use of the library’s digital services and for consulting resources on the internet.
The library is normally open from Monday to Friday from 8.30 am to 7:00 pm and on Saturdays from 8:30 am to 12:30 pm
There are closures as indicated in the annual academic calendar:
The updated calendar is available at https://orientale.it/en/academic-calendar/
The entire library collection is available for consultation in the reading room. The volumes are arranged partly on open shelves in the room and partly in closed stacks, organized according to the needs of study, research, and protection of the collections.
Access is restricted to students, teachers, and personnel of the Jesuit Consortium and to authorized external users and is allowed only upon presentation, at the entrance desk of the library, of an identification card issued by an entity of the Jesuit Consortium in Rome.
The ID card is distributed to students and professors by the Registrars of the institutions belonging to the Jesuit Consortium and to external users directly by the library.
The part of the collection placed on open shelves includes books, periodicals, and other materials stored in the reading room that can be taken directly for consultation. These materials taken for consultation must be returned to the library desk. Re-shelving will be done by the library staff.
The materials in the closed stacks must, on the other hand, be requested from the library staff. Requests can be made from a half-hour after the opening up to a half-hour before closing.
Up to ten volumes can be requested per day. The service may be subject to changes or limitations in conjunction with particular events or unforeseen difficulties. When possible, any limitations of service will be announced through the website or through other communication channels of the library.
Bags and backpacks, food or drinks may not be brought into the library.
We recommend that users use their smartphones and computers in “silent” mode. It is absolutely forbidden to talk on the phone in the library.
Objects that may not be brought into the library may be deposited in the storage lockers located near the entrance of the library. The user is responsible for keeping the keys that must be returned to the library staff before closing time. The loss of the keys involves a fine of Euro 20 for the replacement of the lock.
From the computers available in the library it is possible to consult the catalog, the databases, and other useful resources for study and research.
Furthermore, it is possible to access the Internet via the library's Wifi network. The password is available at the entrance desk. Online resources (databases, electronic periodicals, and digital collections) are freely accessible from within the Institute from personal computers, tablets, and mobile devices.
The library makes available to all users a copying service with a self-service photocopier that allows photocopies to be made and prints to be sent from portable memory devices. It is possible to perform scans that can be sent by email or copied to a portable memory.
The service is fee-based and can be used only with the Institute ID card. You can top up your ID card’s funds at the distribution desk.
The photocopying service works exclusively in compliance with current copyright law (Law 248/2000), which provides for the photo reproduction of no more than 15% of each document.
It is forbidden to photocopy:
Out of print volumes must always be checked with the library staff, who also evaluate the condition of the publication.
It is strictly forbidden to use other methods (photographs with smartphone or digital camera) for photo reproduction of the materials in the collection.
Books required for reading can be maintained in reserve. For all users the maximum allowed is 20 books. For professors and doctoral students the limit is extended to 40.
In the case of requests from other users, the librarian can grant the consultation of the books in personal reserve. At the end of the day they will be replaced in personal reserve.
Additionally, books in personal reserve will be relocated to their place in the stacks during periods of library closures--Christmas, Easter, summer break library--to ensure a constant control of the collection.
The Pontifical Oriental Institute (hereafter the “Institute”), with registered office in Piazza di Santa Maria Maggiore 7, Rome, declares that the Institute falls within the scope of the “General Regulation on the Protection of Personal Data” (hereafter the “Law”) , with reference to the use of personal data (hereafter the “Data”), including data considered “sensitive” (in the broadest sense of the term provided for by the law), that is to say, relating to racial or ethnic origin, to religious faith, etc., provided by the interested party.
The Data Controller is the Pontifical Oriental Institute in the person of the Rector and legal representative pro-tempore David Eugene Nazar domiciled for this office in Rome, Piazza di Santa Maria Maggiore 7 (hereafter OWNER).
Data Protection Officer
Data Protection Officer David Eugene Nazar domiciled for this office in Rome, Piazza di Santa Maria Maggiore 7 (hereafter RESPONSIBLE).
We may collect the following types of personal information:
Sensitive data also means all information relating to a special category of users with disabilities.
If the user does not express consent to the processing of sensitive data, the Institute will not be able to register the user in computer systems or to retain the information in paper archives and the user will not be able to access the library services.
Personal data is processed in paper or electronic formats. In the latter case, IT systems will be used. The Data will be stored exclusively for the time and the scope for which it was collected. The Data will be kept for a period of 3 years from the last renewal and made available to the interested parties according to the provisions of the Rules. At the end of the three-year period the Data will be made anonymous and kept only for statistical purposes. Specific security measures are adopted to prevent data breaches, illegal uses, or incorrect and unauthorized access.
The user’s image and information will be processed by the Institute, also with the aid of electronic or automated means. The Data will be processed for the following purposes:
Personal data may be accessed by the IT or library staff of the Institute or of the Pontifical Gregorian University and the Pontifical Biblical Institute, as well as other subjects who provide services to the Institute who, in relation to the services performed, have access to the Data. All this is always in relation to the purposes indicated above.
The biographical data are essential for the user’s access to the library and for the use of the services and, therefore, the user’s refusal to allow data usage prevents this academic Institution from offering its library services. The user data provided will be stored on servers located in the Vatican and within the European Economic Area.
User data is required:
Data can be used only if:
The OWNER does not adopt any automated decision-making process, including profiling, referred to in Article 22, paragraphs 1 and 4, of EU Regulation no. 679/2016.
Interested persons have the following rights:
Please note that the above rights are not absolute, and we may have the right to refuse requests in the event of exceptions.
If the user wishes to withdraw or modify consent or request cancellation, please contact the Data Protection Officer.
This regulation enters into force from 17 September 2018.
This policy was updated and approved by the Rector, Fr. David Nazar, S.J on September 11, 2018.
The following regulatory norms come into force immediately and replace the standard rules of access to the Library. They are subject to change according to updates in the civil regulations.
On entering the Institute, you certify that you have read and understood the contents of these norms and undertake to comply with the rules contained herein.
Access to the Library is reserved for:
All users wishing to access the library must:
Entrance to the Library is regulated as follows:
Anyone who does not comply with these regulations will be removed from the Institute.